Everyone your teams work with — availability, on-call, and alerts, in one place.
Team Planner is a self-hosted platform for organizations where multiple teams (yours, other departments', outsourced) have to stay coordinated around the clock. Native Entra ID SSO, Personio and Workday leave sync, Outlook Out-of-Office, Jira alerts and Teams/Slack notifications — all configured from one admin console, all running inside your own cluster.
Jordan Marr
Platform Engineer
Sana Levent
SRE
Devin Kwan
Backend Engineer
Priya Ramos
DevOps Lead
Aiden Thorpe
Platform Engineer
Team capacity
Today · 100%
Product tour
See what "coordinated" looks like
Two minutes. A day in the life of a team lead using Team Planner to keep three teams on the same page.
Curious about a specific integration? Jump to Integrations →
Built on four principles
Self-hosted, your infrastructure
Runs on your own Kubernetes via a versioned Helm chart. Your data stays inside your network — no third-party SaaS holding it.
Human coordination, not another calendar
Not another team calendar. A layer that turns availability data from every source into the one answer your teams actually need: is coverage okay for the next two weeks?
Every integration is post-deployment
Teams, Slack, Jira, Entra ID and Outlook are all configured by your own admin from one screen. No redeploys.
One place for planning, alerting, and cross-team visibility
Capacity, on-call rotations, HR-sourced leave, Outlook OOO, and Jira alerts share the same teams, the same schedule, the same channels.
Planning
The capacity, availability and on-call layer
Everything your team needs to plan leave, on-call and coverage — with record integrity, RBAC and auditability built for enterprise use.
Live team capacity
See who's working, who's out, and today's availability across every team — leave, sickness, project work, on-call and training all in one view.
Sprint-aligned capacity
Pulls sprint boundaries straight from Jira and reports team capacity per sprint, not just per calendar week — planning that matches how your teams actually work.
Leave & event workflows
Leave, sick, project work, on-call and training entries with configurable manager approval flows. Reductions flow into capacity automatically.
On-call rotations
Automatic daily, weekly or biweekly rotations with manual overrides for any period, and full audit history.
Role-based access, per team
Four roles — admin, manager, user, viewer — assigned per team, not just globally. Users only see and act on what they should.
Delegated manager rights
A manager can hand a teammate the ability to run a team's settings — approvals, on-call, alerts — without making them the org-chart manager or touching the real reporting line.
Org hierarchy modeling
Model your real reporting structure: member → manager → director → VP → C-level. Powers approval routing and management views.
Accurate historical rosters
Scroll the calendar back to any past date and see exactly who was on the team then — departed members and old team assignments show correctly, badged, never deleted.
Historical record integrity
Entries from before today lock automatically for regular users — only admins can amend history. Reporting numbers stay trustworthy.
Capacity thresholds & alerts
Warning and critical thresholds per team, with coverage-gap detection ahead of critical weeks and on-call/leave conflict warnings.
Cross-team resource requests
One team can request spare capacity from another for a defined delivery window — a real request/accept flow, not a Slack DM nobody remembers.
Admin console
Branding & white-label, CSV import/export via the Import Center, full audit log and a system health panel — all in one place.
Alerts & Ops
The alerting engine most companies rebuild every year, already inside your planner
Scheduled capacity alerts, scheduled Jira JQL alerts, and push-driven real-time Jira events — all rendered by templates you write, delivered to Teams or Slack.
Capacity & on-call conflict alerts
Capacity-drop alerts, overlapping-unavailability warnings, and on-call/leave conflict alerts that @mention the affected on-call engineer and their manager — on your schedule.
Jira JQL alerts
Write any JQL — "P1 tickets unassigned for over an hour" — and get notified on your own schedule. Works for plain Jira Software and Jira Service Management alike.
Jira Webhook Relay
A native Jira Automation rule pushes the event to Team Planner the instant it happens — new P1 landing, SLA about to breach, ticket reopened — and we relay it to Teams or Slack in seconds.
Flexible message templates
Write your own message with placeholders for whatever Jira sends — priority, issue key, summary, customer, assignee (with an automatic "Unassigned" fallback), SLA remaining, any custom field. No fixed schema.
On-call/leave conflict detection
If someone is scheduled for on-call the same week they're on leave, Team Planner catches it days in advance and @mentions both the on-call engineer and their manager. Cross-references your on-call rotation with leave records from HR — the two data sources that usually don't talk.
- Priority
- P1 — Critical
- Issue
- SUP-4821 · Checkout returns 500 for EU customers
- Customer
- Halcyon Retail (Enterprise)
- Assignee
- Unassigned — routing to on-call
- SLA breach in
- 23 min
- On-call now
- @Priya Ramos · Platform team
One channel field. Teams or Slack, auto-detected.
Every alert type — scheduled or real-time — accepts a Microsoft Teams or Slack incoming webhook URL. The channel type is auto-detected. No separate Slack configuration screen, no separate Teams screen.
Integrations
Connects to the identity, HR and ops tools you already run
Every integration is added post-deployment from Admin › Integrations. No code changes, no Kubernetes secrets, no redeploys.
Microsoft Entra ID SSO
SSO / OIDCSign in with your corporate identity. Optional — local login is always available as a fallback so you're never locked out.
Microsoft Graph directory sync
Graph APIAutomatically imports your org structure, teams and manager hierarchy from Microsoft Graph. No manual CSV upkeep. Scheduled or on-demand.
Personio
HR APISync leave requests and out-of-office from Personio directly into every team's calendar. Approvals in Personio flow through to Team Planner without a second data entry.
Workday
HCM APISync absence and leave records from Workday HCM. Ideal for larger organizations where Workday is the system of record for time-off.
Outlook Out-of-Office sync
Graph APIWhen someone sets an OOO auto-reply in Outlook, Team Planner writes it to the calendar automatically. Roll out org-wide, or let members opt in themselves.
Calendar feeds (ICS)
ICSPersonal and per-team ICS calendar links your users can subscribe to from Outlook, Google Calendar or Apple Calendar. One-way, read-only.
Microsoft Teams
WebhookIncoming webhook. Daily digests, capacity alerts and every Jira alert type delivered straight to a Teams channel.
Slack
WebhookSame one-field setup as Teams. Auto-detected from the webhook URL — no separate configuration path.
Jira Cloud
API tokenOne API token powers both scheduled JQL alerts and the real-time Webhook Relay. Works with Jira Software and Jira Service Management.
Deployment
Self-hosted on your own Kubernetes cluster
Team Planner ships as a versioned Helm chart, separate from the application source. Your data, your cluster, your control plane.
Versioned Helm chart
A dedicated, versioned chart tracks releases independently from the app image. Upgrade on your own cadence.
Secure-by-default values
Auto-generated secrets for a fast first deploy. Every credential and identity-specific value is a clearly labeled placeholder for production customization.
You own the data
Runs entirely inside your cluster. No vendor telemetry, no data egress, no shared control plane.
White-label out of the box
Every customer sets their own company name and logo. Nothing hardcoded — the product is neutral by design.
Licensing
Start free. Upgrade when you're ready.
Team Planner is self-hosted — you run the image, we handle licensing. Start with the free tier and no license at all. When you need identity sync, HR integrations, and unlimited users, request a trial license.
Free
Free forever
- Up to 20 users, 2 teams
- CSV import
- Teams / Slack notifications (outbound webhook)
- Jira alerts
- Community support (GitHub issues & docs)
Identity sync (SSO, MS Graph, Personio, Workday, Outlook) unlocks in Trial and Paid.
Get startedTrial
Free for 3 months
- Unlimited users, unlimited teams
- All integrations unlocked (SSO, MS Graph, Personio, Workday, Outlook)
- All alert types
- Direct email support from the team
Paid
Contact us for pricing
- Everything in Trial
- Annual license, priority support
- Installation assistance if needed
- Custom feature discussions
For organizations that need custom integrations, air-gapped deployments, or dedicated SLAs, we offer an Enterprise arrangement. Reach out through the portal above.
How it works
From helm install to first Teams alert
Deploy the Helm chart
Pull the image and install the versioned chart into your own Kubernetes cluster. Secrets are auto-generated for the first boot.
docker pull teamplanner21/team-planner:latestSet up teams & roles
Sync your org from Microsoft Entra ID or import via the CSV Import Center. Assign per-team admin, manager and viewer roles.
Connect Jira, Teams, Slack
From Admin › Integrations, paste one API token and one or more webhook URLs. Channel types are auto-detected.
Write your alerts
Define JQL rules, capacity thresholds, and message templates. Point Jira Automation at the Webhook Relay for real-time events.
Use cases
One product for planning and paging
Rotations that stay covered — and alerts that actually reach the right person
- Weekly on-call rotations with overrides and audit history
- Real-time P1 alerts routed to the current on-call engineer
- Automatic conflict detection when on-call clashes with leave
SLA breaches surfaced before customers notice
- JQL alerts for unassigned tickets over any threshold
- Real-time SLA-remaining relays to Teams or Slack
- Assignee "Unassigned" fallback so nothing gets swallowed
One source of truth for who is where, this week
- Leave, sick, training and project tracking with approvals
- Entra ID sync for the real reporting structure
- Per-team roles: admin, manager, member, viewer
Get in touch
Talk to us through our customer portal
Open a request in our Jira Service Management portal. We'll track it, respond in-thread, and reach out to schedule a walkthrough of your specific setup.
- Track your request status anytime
- Get replies directly in the portal
- No credit card, no obligation
Open customer portal
Open a request in our Jira Service Management portal. We'll track it, respond in-thread, and reach out to schedule a walkthrough of your specific setup.
Open customer portalPrefer email? Write to contact@team-planner.net